Rental Rehabilitation Deferred Loan Program United States Department of Agriculture Rural Development Preservation 2023 RFP Application
Narrative Questions and Certifications
Instructions: Complete this form to apply for the Minnesota Housing Finance Agency’s (Minnesota Housing’s) Rental Rehabilitation Deferred Loan (RRDL) Program. Submit this form with all required application materials using Minnesota Housing’s Multifamily Secure Upload Tool. Refer to the RRDL RFP Instructions and the RRDL Program Guide for more information.

Application materials are due no later than 5:00 p.m. Central Time on Friday, June 9, 2023.

Development Information	
Development Name	     	
Development Address 	     	
Development Number (if applicable)	     	

Contact Information 	
Applicant/Owner Name	     	
Primary Contact Name 	     	
Phone Number and Email	     	     	

Project Narrative 	
 Provide a narrative response to each item below:
1.	Describe the proposed housing project including:
•	Physical attributes of the building (duplex, three-story, elevator, brick, parking, etc.)
     
•	Resident population served:   Elderly   Families   General Occupancy   Other:      
•	Proximity to jobs and services
     
2.	Does this property currently maintain an active waiting list? 
•	  Yes   No 
•	How many households are on the waiting list?      
3.	How quickly are units reoccupied upon turnover?      
4.	Describe past and current successful marketing techniques, tools and sales methods to reach target income levels.      
Additional comments:      
5.	Summarize the proposed project, including individual building systems that would be rehabilitated. 
     
6.	Describe why the proposed project is important and the consequences of it not being completed. 
     
7.	Describe whether the proposed improvements will reduce ongoing maintenance and operating expenses related to the proposed repair item.  Provide an estimate of the reduction in operating expenses.
     
8.	Capital Planning: How do the proposed improvements fit in with the long-term capital needs of the property?
     
9.	For projects with energy or water conservation items:
•	Provide an explanation of how the scope of work will conserve energy or water.
     
•	Describe the predicted operating cost savings and/or savings to residents from the proposed energy or water conservation improvements that are planned as part of this proposal. If known, please provide the estimated payback timeline for the proposed improvement.  
     
•	Who are the local electric, natural gas, and water utility companies?
     
10.	Have you contacted the utility companies regarding this project? 
 Yes, regarding energy rebates
 Yes, regarding energy audits/technical assistance
 Yes,      
 No/not applicable
a.	Provide a preliminary explanation of energy rebates being considered along with estimated rebate amounts. 
     
11.	Temporary Relocation: If your proposal will require temporary relocation of residents, describe the proposed relocation plan.  If applicable, provide a cost estimate in the Workbook.
     
12.	Capacity:
•	For the primary contact person for this project, what is their current role in the organization?
     
•	Describe and provide examples of the primary contact person’s experience with overseeing renovation projects (include detailed descriptions of examples of project coordination and project communication for a recent rehabilitation project).
     
•	What is the primary contact’s experience with construction loan financing and construction draws? 
     

Rehabilitation Priorities
To assist Minnesota Housing in understanding the rehabilitation priorities, please complete the following information to the best of your ability:

Life Expectancy – Major Element/Assemblies Summary
Element	Type	Expected Useful Life1 	Estimated Age2	Effective Remaining Life3	Comments	
Site – Asphalt/Concrete	     	(25)	     	     	     	
Site – Accessory Structures	     	(25)	     	     	     	
Roof	     	(20)	     	     	     	
Windows	     	(25)	     	     	     	
Exterior Wall Finish	     	(15-40)	     	     	     	
Doors – Exterior	     	(25)	     	     	     	
Doors – Exterior O.H.	     	(20)	     	     	     	
Doors – Interior	     	(30)	     	     	     	
Cabinets – Kitchen & Bath	     	(20)	     	     	     	
Flooring – Common Areas	     	(07)	     	     	     	
Flooring – Dwelling Units	     	(07)	     	     	     	
Kitchen Appliances	     	(15)	     	     	     	
Plumbing Fixtures	     	(20)	     	     	     	
Water Heater(s)	     	(10)	     	     	     	
HVAC Systems / Boiler(s)	     	(25)	     	     	     	
Water Main / Sewer Lines	     	(50)	     	     	     	
Window / Wall Sleeve AC	     	(10)	     	     	     	
Lighting	     	(25)	     	     	     	
Fire Alarms / CO / NO2	     	(25)	     	     	     	
Elevator(s)	     	(25)	     	     	     	
Other:      	     	     	     	     	     	
Other:      	     	     	     	     	     	
Other:      	     	     	     	     	     	
1 in years; default shown
2 in years
3 in years; Expected Useful Life – Estimated Age = Effective Remaining Life

Certifications	
The Applicant,      , understands that if awarded RRDL funding from Minnesota Housing, they are accepting a deferred loan, and it is the Applicant’s responsibility to review and understand the terms and compliance period.

The Applicant,      , understands that during the compliance period, they will be required to report annually using Minnesota Housing’s Property Online Reporting Tool (PORT).

The Applicant,      , understands that during the compliance period, they will be required to notify Minnesota Housing in advance of any proposed material changes, including but not limited to, changes in ownership, changes in financing, or proposed changes in the number of restricted units.

The Applicant,      , hereby certifies that the information contained in this RFP Application is true, correct and complete.  

The Applicant,      , understands that any misrepresentations and/or fraudulent information made in this RFP Application may result in the termination of their application/project by Minnesota Housing and may bar them and related parties from future program participation with Minnesota Housing.

The Applicant,      , hereby certifies that they have read and understand the conditions, restrictions and compliance requirements associated with the receipt of RRDL Program funds. 

The Applicant,      , hereby certifies that it is the policy of the undersigned to comply with all existing laws prohibiting discrimination in all aspects of employment due to race, color, creed, sex, age, religion, national origin, marital status, sexual orientation, familial status, public assistance or disability. This shall be accomplished substantially by nondiscrimination in recruiting, hiring, training, promoting, contraction, demotion, layoff, and/or termination.

Disclosure Statements	
Minnesota Housing or an authorized representative shall have the right to inspect the property at any time from the date of the loan closing, upon giving due notice to the occupants.

The information requested in this RFP Application is legally required to determine if the Applicant qualifies for participation in the RRDL Program. A portion of the data requested is classified as "private data on individuals" under Minnesota Statutes Section 462A.065. Use of the data is limited to that necessary for the administration and management of this program by Minnesota Housing personnel, those under contract with Minnesota Housing, and other governmental agencies when authorized by state statute or federal law.

The disclosure of the Applicant’s Social Security Number or Minnesota Tax Identification Number is required for participation in this Minnesota Housing program, by virtue of the Minnesota Revenue Recapture Act (Sections 270A.01 to 270A.12 of Minnesota Statutes 2022). Supplying these numbers could result in the Applicant’s taxpayer refunds being applied to the payment of any delinquent indebtedness owed to Minnesota Housing under this or any other Minnesota Housing program. These numbers may be made available to state or federal tax authorities and state personnel involved in the collection of state obligations.

Under Minnesota law, a person who obtains funds through false representation is guilty of theft and may be prosecuted and sentenced accordingly.

If the property ceases to comply with program requirements, is sold, or the title is transferred or conveyed without receiving Minnesota Housing’s approval prior to the maturity date of the Mortgage Note, the full amount of the loan will be due and payable.

     		                	     	
Applicant Name and Title: 	 Date	
		
Applicant Signature